Introduction
Shastri & Shastri Associates, a distinguished legal firm based in Bengaluru, is renowned for its commitment to rural development and advocacy for marginalised communities. Founded and managed by the Shastri family, the firm boasts a rich legacy of over 25 years in addressing legal issues pertinent to underserved rural populations. Since integrating Provakil’s Litigation Management Suite in 2024, the firm has experienced a remarkable transformation in its operational efficiency and case management capabilities, setting a new benchmark in legal practice management.
Key Results Achieved
✅ Time saved on routine admin tasks: 40 hours/week
✅ Cost Reduction: 20%
✅ Automation of administrative tasks: 25% and ongoing
✅ Digitally secured paperwork: 25% and rising
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Challenge 1: Managing cases across multiple forums
Before adopting Provakil, Shastri & Shastri Associates faced significant challenges in managing cases across various forums across Karnataka. The firm's case management required a sophisticated system to handle a diverse caseload categorized by type and year, ensuring meticulous tracking and organization. The lack of automated systems led to difficulties in sorting and organizing hearings efficiently, resulting in time-consuming searches for information on specific cases.
Solution 1: Advanced metric cards for case management
Provakil’s metric cards have profoundly transformed the firm’s approach to case management. Each case is now systematically labeled and segregated by type and year, providing a comprehensive view of case statuses and details. The use of customizable filters in the causelist management feature has helped the firm efficiently sort and organize hearings, significantly reducing the time spent searching for specific cases. Additionally, this feature has improved the accuracy and visibility of important case details, such as upcoming court dates, client notifications, and document submission deadlines, ensuring no critical information is overlooked.
Challenge 2: Time management and administrative efficiency
Shastri & Shastri Associates recognized the potential to enhance their operational efficiency by optimizing their administrative processes. The firm was committed to maintaining its high standards of client service but found that manual processes for resource planning and task management were time-intensive. These processes, while effective, left room for improvement in terms of efficiency and productivity. To further elevate their practice, the firm sought a solution that would automate routine administrative tasks, enabling their team to focus more on strategic legal work and deliver even greater value to their clients.
Solution 2: Time savings with Provakil’s all-in-one dashboard
Integrating Provakil’s all-in-one dashboard has drastically improved the firm's workflow. By centralizing case management, task tracking, and scheduling onto a single platform, Shastri & Shastri Associates has quashed the need for multiple, time-consuming manual processes. The result? An impressive time savings of 40 hours per week. By automating routine tasks, streamlining communication, and providing easy access to all case-related information, the firm has significantly reduced administrative overhead. As a result, the team could now focus more on high-value tasks, boosting productivity, and enhancing their ability to deliver timely, consistent client service. Additionally, Provakil has till now automated 25% of the firm's administrative tasks and is in the process of further streamlining its operations.
Challenge 3: Integration with third-party tools
Shastri & Shastri Associates sought to enhance their management of scheduling and task reminders, which are key components of effective case management. While effective, these systems occasionally led to missed reminders and utilized time that could have been redirected to strategic legal work. These challenges made it more difficult to stay organized and meet critical deadlines. Additionally, the firm recognized the need for stronger digital security measures to protect the confidentiality of sensitive case-related documents.
Solution 3: Enhanced integration with Google Calendar and other tools
Provakil’s integration with Google Calendar, Drive, and other essential tools, has provided Shastri & Shastri Associates with a comprehensive solution to their scheduling and task management challenges. This integration has streamlined time management practices by automating scheduling and task reminders, ensuring that critical tasks are consistently addressed, thereby reducing the risk of missed deadlines. Infact, the automated reminders and improved document management have saved the firm about 15 hours per week. Moreover, the firm has secured 25% of its case-related documents on Provakil’s encrypted platform, providing robust digital protection for sensitive information.
Provakil has been a game changer for our practice. By integrating their all-in-one dashboard into our operations, we’ve recovered about 40 weekly hours previously lost to inefficient manual processes. This significant time savings has allowed our team to focus more on strategic aspects rather than being bogged down by redundancies. Provakil’s solution has truly enhanced our productivity and client service, setting a new standard for efficiency in our firm and the market.
-Adv. Sagar Shastri, Shastri & Shastri Associates
Conclusion
Integrating Provakil has profoundly impacted Shastri & Shastri Associates, addressing key challenges and enhancing operational efficiency. The firm now saves an impressive 40 hours per week, thanks to streamlined case management and automated processes. Integration with Google Calendar has cut scheduling time by 15 hours per week and improved task coordination. With a 20% reduction in manual work costs, optimized document management, and better team collaboration, Provakil has truly elevated productivity and client service. In essence, Provakil has become an essential part of the firm’s success.
Why Choose Provakil for Your Legal Practice?
Provakil offers a suite of features designed to streamline your law practice:
✅ Personalized Daily Causelists
✅ Instant Case Alerts
✅ Integrated Case Management
✅ Automated Client Updates
✅ Invoicing
✅ Timesheets & Expense Management
✅ Legal Document Management Software
✅ Team & Task Management
✅ Multiple Forum Support
✅ Customization
Learn More About Provakil
To discover firsthand how Provakil, regarded as the best legal software by 10,000+ advocates & 250+ law firms, can optimise your case management processes and client interactions, schedule a personalised demo with our experts today. Email us at contact@provakil.com for further details.
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